Integrate Kaseya BMS with Password Boss

This document will provide detailed instructions for integrating Password Boss with Kaseya BMS.

Integrating Kaseya BMS with Password Boss



To integrate Password Boss with Kaseya BMS you will need the following information.

Hostname of your Kaseya instance
Username of an admin user within your Kaseya instance
Password for the user
Company name of your company in Kaseya

In the Password Boss Partner Portal navigate to Integrations > Available Integrations.

Click the tile for Kaseya BMS and enter the following information

  • Hostname - the full URL to your Kaseya BMS implementation. Do not include the protocol (https://) or the remainder of the path.
  • Username - An admin user on your account
  • Password - The password for the user
  • Company Name - Your company name from Kaseya
    After entering your information click the Authenticate button to confirm if Password Boss can successfully communicate with your Kaseya BMS Instance.
    Enable the Integration and click Save

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Integration Status

The Integration status toggle lets you disable the integration if you need to. If the integration is disabled no data will be sent to Kaseya. You will, however, be able to configure all settings, product mappings, and company mappings with the integration disabled.

Once you have saved your integration the product mappings, sync schedule and company mappings options will be visible.

Product mappings

Product mappings allow you to update contracts in Kaseya with user counts from Password Boss. Click the Product Mappings box to enable editing.

  • The list of available Password Boss products will appear in the left column.
  • In the right column search for your Password Boss Services that you have created in Kaseya. Services are created in Kaseya from Admin->Finance->Services.
  • Click Save when done.

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Sync schedule

  • Password Boss can update agreements in Kaseya on a daily or weekly schedule that you choose.
  • Password Boss calculates monthly users counts for your invoice from Password Boss on the last day of the month. Your account is charged by Password Boss on the first day of the month.
  • When choosing a sync schedule be sure to sync from Password Boss to Kaseya prior to generating your invoices from Kaseya so that your Kaseya invoice reflect correct user counts.
  • Sync now allows you to do an immediate sync that will run within a couple of minutes.

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Company mapping

The Compay Mapping tab allows you to connect companies in Password Boss with Companies in Kaseya and to select which contract to update in Kaseya.

All existing Password Boss companies will appear in the table. Click the pencil icon to edit a company.

  • Last Sync shows the date and time of the last sync from Password Boss to Kaseya. See the previous section to force an immediate sync after setting up company mappings.
  • The Status column will show the synchronization status of an individual company and agreement synchronization. If an error occurs troubleshooting details will be provided.
  • Each company mapping requires a Kaseya contract to save the mapping.

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